A web-based project management system: sign-off documents management system (SOMs)

On-time delivery is vital for software industry. However, for several decades, the software industry continues to be afflicted by missing the scheduled deadline.[1],[7] There are numerous studies conducted suggested that the delay in process validation and verification is one of the main cause which postpone the entire processes due to task dependency and the inefficient project management practices. Most of the project management teams are running on the traditional method of emailing and posting of the sign-off documents, calling the person-in-charge as a reminder to sign-off which is proven ineffective and inefficient as there is always a delay in receiving the verified sign-off documents.
This paper is intended to present an integrated solution: a sign-off documents management system (SOMs) for project based business processes that meant to solve the issues within the inter-organizational process as mentioned above. SOMs serves as a platform to collect the verified sign-off documentations from the clients. This research specifically study on the building of a project management framework which integrates the planning, scheduling, communicating, and sharing functions under a single platform. This is done by employing the computer-based sign-off documents management paradigm as the center of developing SOMs where a virtual control tower are used to handle with computerize reminders alert displayed on the personalized dashboard ( Butner,2006) and a Project Management Information System (PMIS) plans and schedules the sign-off and track their execution when needed