Image, File & Knowledge (IFK) Manager

This report describes in detail about the author's Final Year Project named Image,
File & Knowledge (IFK) Manager. The project is proposed to one educational
software developer in Kuala Lumpur. Itsmain objective is to develop a system thatis
used to systematize and centralize files according to their categories. The aim is also
to create a forum as the medium for employees to discuss anyjob-related topics and
share their ideas with each other. Recently, the company does not have a system to
organize all images used in building up the software. Employees will put these
images randomly in several folders inside the server instead of centralize them.
Furthermore, employees in this company are not provided with a discussion tool
which is very important for them to exchange their ideas, working skills, opinions
and information. The author discovered that it was time consuming for the
employees in Research and Development (R&D) Department to look for an image
because they could not remember the exact location of the image since it is located
separately inside the server. Observation is one method used by the author to gather
every necessary datafor thisproject. From his observation, trainees who are going to
leave the company will hand over their knowledge such as working skills verbally to
several new trainees. It is better if the company has a system that allows employees
to share their knowledge continuously as thereferences to other people. Besides that,
the author distributed a questionnaire to get some feedbacks from the employees
regarding to the problems they are facing now. About 87% of overall employees are
strongly agreed that it is very difficult to search for the image and the file while
doing their routine works. The methodology used in this project is called Rational
Unified Process (RUP) that is divided into four major phases; Inception,
Construction, Elaboration and Transition.
Keywords: Content Management System (CMS), Knowledge Management System
(KMS), images, document files, forum, knowledge, experiences, working skills,
categorize, organize, capture and share.