HSE Document Repository for Universiti Teknologi PETRONAS

In recent years, increasing awareness of organisations around the world can be seen in terms of sustainability and environmental management. Higher learning institutions are also actively participating in numerous campaigns to reduce their environmental impacts. Different approaches have been introduced by these organisations as it is influenced by the nature of business and the size of the organisation. Thus, it is of utmost importance for an organisation to take part in this global effort towards better compliance with applicable laws, regulations, and other environmentally oriented requirements. However, the current practice of environmental management of Universiti Teknologi PETRONAS seems quite lacking in a few areas. Therefore, the aim of this research is to study how other universities have incorporated environmental management systems in support of the organization’s sustainability agenda. This will lead towards the development of a web-based HSE Document Repository for Universiti Teknologi PETRONAS as the first step to implement Environmental Management System (EMS). In this research, the focus is placed on the Health, Safety & Environment department of the university as the goal of this department correlates with many environmental aspects. Interviews with the department have been conducted as a mean of needs analysis and to obtain the user requirements. The results obtained showed a few gaps in the current practices of the department in terms of document sharing and expiry dates tracking. After the completion of development, system testing was done where HSE executive and UTP employees participated. Most users agreed that the system achieve its objective in trying to increase the department’s efficiency and communication effectiveness. The system has successfully solve the problem and is very user-friendly with its direct design of interfaces.