Student Exchange Program Web Based Application System (Outbound)

One of the objectives of Universiti Teknologi PETRONAS (UTP) is to produce well-rounded graduates who are creative and innovative with the potential to become leaders of industry and the nation. In order to achieve this objective, UTP offered Student Exchange Program (SEP) to the local and international students which manage by Centre of Student Internship, Mobility, and Adjunct Lectureship (CSIMAL). In Malaysia, student exchange program (SEP) has widely offered by the public and private universities, but UTP still using the traditional system to allow the students to apply for an exchange program and to manage the applications received in paper-based form.
A web based application system named Student Exchange Program System will be developed to replace the traditional system used by the CSIMAL. SEP system is focus mainly for outbound application which is enable UTP student to undergo exchange program in the partner institution by applying through online application system.
Qualitative research methodology is used to extract the information needed from the main stakeholder of the system, CSIMAL. Several interview sessions conducted with the CSIMAL to gain deep understanding on the problem faced by the students and CSIMAL staff and to gather all required data to develop SEP system. Rapid Application Development is used as the development methodology which focuses on the implementation of development of SEP system.
All the information regarding Student Exchange Program is shared in this system. The SEP system will ease the student effort to apply for student exchange program through an online application system and can easily check their application status. CSIMAL can manage the applications received through SEP system and update the application status which automatically will notify the students. This system will overcome the high chance of missing and losing the hardcopy of the application records.