GRADMe: Reengineering the Graduation Clearance Workflow with an Online System

The aim in this project is to develop a program for managing and systemize the manual
graduation clearance form of final year students. The system will integrate via online to
allow students fill up the graduation clearance form with relevant department in Universiti
Teknologi PETRONAS (UTP) such as UTP Safety Department, Residential Village
Department and Finance Department. The implementation framework is Web-based
software with Inter-platform functionality implemented using Microsoft Intelligence
Business Applications Platform (Microsoft 365). The project was implemented in two
phases. During the first phase, the final semester student clearance program study process
was handled. During the second phase, the system Reengineering the Graduation
Clearance Workflow with an Online System (GRADMe) is develop. Research on the
clearance process for the final semester at UTP, can support the project's concept.
Methodology applied throughout the project is an Agile method classified into
preparation, research and requirement collection, data development and documentation,
prototype development, and evaluation phase. As the result of this GRADMe system, the
goal of this project is to address issues concerning on running the manual program. This
is planned to be used digitally, thus relieving both final year students and UTP employees
of the manual method from much burden as encountered. By using visualization at the
end, it can provide for a more accurate depiction of the complexities of knowledge
contagion to the individual than text-based media, the interactive framework may be used
as a preparation and implementation toolkit to understand the larger picture when
administrators need to take decisions and measures to comply with misinformation.