Proposing a New Method for Procurement System in Universiti Teknologi PETRONAS

The main objective of this research is to find new method to enhance the procurement
system in Universiti Teknologi PETRONAS (UTP) by using tools that can assist in
enhancing the procurement system. The problem with current conduct is that, there is
no computerized system that can help in decision making to raise a Purchase
Requisition (PR) and can help track and manage inventory movement, which cost in
time and effort due to physical counting and leads to high human error and
operational tasks ineffi ciency.
This research encompasses the Inventory Management relation to Procurement
process, which utilizes the web application e-Inventory Management Information
System (eIMIS). The project looks at the related works by researchers from various
scope of study, which includes inventory management concepts, the importance of
tracking the stock age of an inventory and tracking the inventory level and how
inventory helps in managing procurement. It focus more on the consumables
inventory in Universiti Teknologi PETRONAS labs, developed using ASP.Net
language and having Microsoft Access 2007 as the database. This paper also touches
on the system flow, mechanism and tools used to develop and use the web
application. Two surveys were conducted to gather information on the user
acceptance towards the system and on the web application general look and feel,
which uses the System Usability Scale standards to know the level of the usability of
the elMIS. The result shows that the system is perceived as convenience and useful in
completing daily tasks of the users and the SUS is 82.25%o, which is high in usability.